Party Planning Checklist For Beginners

Throwing a party is a lot of work for the one who makes all the party plans. Not only does the planner have the task of coordinating everything, but they have to have excellent organizational skills. Not everyone is so blessed, so we have a party planning checklist to share with you today.

Organizational skills notwithstanding, a party planning checklist will become your best friend when planning a special event. It will take the headache out of planning the party and let the fun of planning happen. Throwing a party is a time honored way of showing affection and/or respect for someone.

The main purpose of your party planning checklist is a matter of organization. Four main topics need to be addressed:

1. The budget available for throwing the party.

2. The party's theme under which goes the décor, venue and entertainment subcategories.

3. The guest list, which includes invitations, RSVP and seating arrangements, if any.

4. Food and beverages, which includes catering, if needed.

First on your party planning checklist: the budget. By knowing how much you have available and by keeping track of all expenditures, you can be assured of staying within your budget and still having a great party. No one likes to come up short, suddenly, while still in the planning phase. Keep a running total of all costs so that adjustments can be made ahead of any surprises.

Second, the party's theme. This party planning checklist item is usually the easiest part to determine, as the reason for the party often dictates the theme. If you are throwing a wedding/graduation/promotion celebration, or a Christmas party, then you choices are obvious. A birthday party, on the other hand, could go in several different directions.

Make a list of potential plans for theme decor and entertainment and then move on to the next step. The sub-steps under this party planning checklist item are points to which you will be returning often as the party takes shape. For example. The venue should be chosen only after knowing how many guests you will need to accommodate, so this is a step you will need to return to, once you have firmed up the guest list, which is part of the next step.

The third party planning checklist item is all about your guests. Make a preliminary list, and start planning for types and methods of invitations to send out. Once your list is finalized and the invitations sent, start keeping a running list of guests who RSVP, as you will need to know this in the end for a couple of different reasons. One, you need to know how much food you'll need and two, what if they never got their invitations? You'll want to check to make sure any late guests still have an opportunity to attend.

And finally on your party planning checklist, the food and beverages. The reason for the party and your theme may dictate some of the food and beverage choices. For example, a luau is going to have roast pork and rum drinks on its food list. A birthday celebration must have a cake. Weddings require a formal sit-down dinner and perhaps the services of a caterer. This is the party planning checklist item where you will decide that issue.

So, to pull off a great event, you need to plan all aspects of the event. The best tool you can use for planning a successful party is a party planning checklist.

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