Nothing is worse than trying to plan a party and trying to keep track of all the details in your head. Planning a party is difficult enough even for the professional party planners and if you're new to planning a party, the number one most important tool to insure your party's success is having a party planning checklist. Without a checklist, you may find yourself in a panic right before the party is to begin when suddenly you realize you've forgotten something really important. Or worse yet, what if you've forgotten something really important and you don't even realize it until months later, like forgetting to invite one particular person and all this time you've been wondering why they didn't come to the party, and finally you realize that you forgot to add their name to the mailing list.
Mistakes like that may seem entirely innocent and understandable on your part, but if you are the person who didn't get the invitation and have hurt feelings over it, it definitely will be more costly trying to mend a broken relationship than it would have been to simply have a party planning checklist from the very beginning. Mistakes will still happen, but if you have a checklist and you faithfully write down everything you need and plan to do for the party, the chances for mistakes are a lot less.
When making a party planning checklist, start with a basic outline of who, what, where, when and why you're having a party. After you have filled in general answers to all of these questions, then you can move on to the more specific details of your party planning.
Other items to include on your checklist are things such as the theme, the type of food to go along with the theme of the party, and the music and/or entertainment for the party. You will also need to take into consideration the expected number of guests that will be coming, and most importantly, always ask for an RSVP on the invitations. This will help you with the seating arrangements and food planning and budget if you have an exact number of guests that have replied to your RSVP request.
After you have determined the size of the party, you can then move onto to the next step on your party planning checklist which should be the location, or the "where" in your general outline that you made at the beginning of your planning process. If you are hosting the party at your home, will you need to bring in more chairs or will it be outdoors? If you are hosting the party at a different location, be sure to remember to include directions to the party in the invitations. It's little details like this that will make you crazy if you try to store it all in your head. Write down everything on your checklist and free up the memory space in your mind.
As you get more specific on listing the details of your party on your checklist, you can also use your checklist as kind of a grocery list of sorts where you will list all of your paper supplies, plates, if using paper plates, napkins, silverware, glasses, coffee cups, and trash bags. Even if it doesn't seem important, list everything you can think of including trash bags, because on the day of your party, you do not want to be trying to think of all these details in your head. You can relax by knowing that you have planned ahead and wrote down everything single detail on your party planning checklist, and by doing so, your mind will be free to actually enjoy the party and stop thinking about all the details. Great job! Your guests will think you're a party planning genius because you have remembered every single detail and your party is a success!
Karen Shain is a holiday party planning expert. For more information on making a Party Planning Checklist [http://partyplanning411.com/party-planning-checklist/], visit [http://www.partyplanning411.com].
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